Section F: School Facilities And Services

Facilities

It is the Site Coordinator’s responsibility to work with the school administrators to arrange for facilities, e.g., cafeteria, library, classrooms, office space, telephone, copy machine, playground area equipment, bathrooms, health room, etc.

Site Coordinators and school administrators (if they are not the same) shall work out a schedule of classroom use. Individual teacher needs shall be considered in identifying which classrooms are used, including rotational versus permanent use.

Site Coordinators and school administrators shall also work out a schedule to accommodate private after-school programs or community groups that are already using school facilities.

Instructional Resources and Equipment

Site Coordinators should work with the school administration in arranging for the use of instructional equipment, supplies, and related services.

Damaged, Lost, or Stolen Materials and Equipment

The A+ Program will take responsibility for any materials or equipment lost, stolen or damaged as a result of the after-school program. Property damage due to negligence shall be repaired or replaced by the person responsible for the negligent act.

Custodial Services

As much as possible, Site Coordinators and school administrators should plan the use of facilities which minimizes disruption of custodian schedules. Efforts should be directed toward avoiding the need for custodial overtime.

As the number of A+ students decreases in the afternoon, Site Coordinators should try to consolidate children into the fewest number of facilities, possibly moving outside to clear buildings for cleaning. At sites where classrooms are used, consideration may be given to having classrooms cleaned in the morning before school, rather than late in the afternoon following A+ use. Areas used shall be left by the A+ Program staff and children in the condition in which they were found.

Actions affecting the work schedules or working conditions of the regular school staff shall be taken in accordance with provisions of applicable collective bargaining agreements.

Bargaining Unit 1 Agreement

61.08 A+ Program Custodial and Cafeteria Support Operations

61.08a  After School A+ Program will be implemented starting on the first full day of students and ending

             on the last full day for students.

61.08b  The Department shall endeavor to minimize the impact of changes to the work assignments and

             working hours of its employees necessitated by the A+ program activities.

61.08c The Department of Education shall provide the following guidelines to its school administrators.

Custodian Operations

• School Principals may, without creating an adverse impact on the workload, change or rearrange work assignments within an incumbent school custodian’s work day provided that no change is made to the current work day beginning and ending times. This will permit the school, as feasible, to delay the cleaning of facilities used by the A+ Program until later in the work day when the facility is no longer in use.
• If the cafeteria needs to be cleaned after usage by the A+ Program by school custodian(s) who cleaned the cafeteria after usage by the regular school program, additional hours of work may be assigned as provided in Section 61.08 e.
• The school Principal may change the work schedule of a vacant position to accommodate a later or early morning beginning time which would better fit a time when facilities will be available for cleaning.
• The school Principal may change the beginning and ending times of an Employee to permit facilities to be cleaned after A+ Program usage provided the Employee agrees to the change. The change in work hours can be implemented immediately in lieu of Section 25.01 provided that:

1. The change shall be documented and signed by the Principal and the Employee.
2. The Department of Education shall maintain a central file at each school of waivers and copies to be provided to the Union upon request.
3. Section 61.08 c. 1. d) 1)  is applicable only to the initial change of work hours.

• The school Principal is authorized to offer additional hours of work to school custodians and cafeteria helpers or to hire classroom cleaners to the extent that funds have been allocated to the school for this purpose. The additional hours of work shall not exceed a total of eight (8) hours of work per day and shall be offered in the following order of priorities:
  1. Part-time school custodians in the same school by seniority
  2. Part-time cafeteria helpers in the same school by seniority
  3. Part-time cafeteria helpers from central kitchen serving the school by seniority.
  4. Part-time school custodians and cafeteria helpers from other schools based on the earliest date and time of application.
  5. Full-time custodians in the same school on overtime.
  6. Classroom cleaners hired from outside the Department. (Less than four (4) hours of work per day.)

Cafeteria Operations

• Additional staffing will be provided to the schools to support the A+ Program in accordance with the existing staffing formula.
• The additional staffing will be used by the schools to support the preparation of snacks for the A+ Program.
• In the event that the A+ Program needs cannot be met due to unusual or unanticipated circumstances, overtime requests may be submitted to the district office in accordance with established procedures.
• The district may approve requests at its discretion.