Attachment B1: Providing A+ Services through the Contracting of Private Providers
The Office of Fiscal Services — Procurement and Contracts Branch — invites Private Providers to submit proposals for schools interested in contracting A+ services. Advertising for bids, complying with formal bid procedures, and awarding of contracts shall be in accordance with Hawaii procurement laws and shall be the responsibility of the Procurement and Contracts Branch through the Request for Proposal (RFP) process. A meeting is scheduled to provide contractors with proposal requirements and to answer any questions about the A+ Program and/or contracting procedures.
Table of contents
Conversion of a DOE Site to a Private Provider Site
Decisions to contract A+ Program services need to be made during the fall semester of the school year for the following school year. A memorandum inviting schools to be a part of the procurement of Private Providers is posted each fall. Schools submit their preference for a Private Provider to the State A+ Office to be included in the RFP process. During this time, if a school opts to remain a DOE site, the Principal or main contact must inform its District Office and the State A+ Office. If the RFP proposal date has already passed, the school is not eligible until the following school year.
When a provider is chosen for the school site, the site will return any supplies (e.g. WIZ receipts, computers, printers, telephones, filing cabinets, deposit slips, stamps) to the District Office unless the Private Provider requests to use the supplies. Private Providers may request that the school provide the following: 1) Storage/cabinet space, 2) use of a telephone, and/or 3) use of facilities/equipment. Any other items that are worn or unusable can be thrown away or kept at the site for future use.
Private Providers are responsible for completing annual clearances for A+ employees. DOE school site employees will not necessarily be hired by Private Provider.
DHS will supply a new Service ID, which will be changed during the rollover on the A+ Employee Management System.
Conversion of a Private Provider Site to a DOE Site
Principals wishing to terminate contracts for A+ services must provide documentation and written rationales to their District Coordinator explaining why it is in the best interest of the DOE to terminate the A+ contract before the end of the school year. The Complex Area Superintendent, in consultation with the District Coordinator(s) shall determine if an A+ contract should be terminated before the end of the school year. The State A+ personnel shall be provided with copies of contract termination documentation and be informed of all decisions to terminate A+ Contracts. The school site should also be responsible for informing current Private Providers about the termination of contracts.
When a school site is confirmed to be a DOE for the next school year, the District Office will need to contact Accounting to order deposit slips for the site. Deposit stamps, WIZ receipt books, and other supplies will need to be purchased. The school site will need to determine who will be processing payroll, but can confer with the District Office.
